- Data & AI Services
Optimizing Higher Education Operations with Unified Data Intelligence
The Challenge
The university faced significant operational constraints due to data fragmentation across multiple disconnected systems. Stakeholders were unable to track critical KPIs in real-time, resulting in non-standardized reporting that led to institutional confusion.
A heavy reliance on manual Excel-based processes increased the risk of human error and consumed excessive administrative time. Furthermore, the lack of a common integration framework and proper historical tracking limited the institution’s ability to scale academic programs and academic units effectively.
The Prudent Solutions
Prudent designed a centralized Data Warehouse (DWH) designed to unify the entire student lifecycle into a single source of truth. We established automated pipelines to ingest data from diverse sources into an Azure Data Lake.
Utilizing a robust Medallion Architecture (Bronze, Silver, and Gold layers), we implemented an ETL pipeline that cleaned, standardized, and structured data for advanced business intelligence.
The university chose Prudent because we delivered a flexible warehouse design that enables the quick onboarding of new data sources without disruption. By designing a unified star schema dimensional model, we linked complex fact tables—such as enrollment, retention, and drops—to shared dimensions like program tracking.
This ensures consistent relationships across all Power BI reports. Our solution provides daily data refreshes and strong data lineage, allowing the institution to transition from reactive reporting to proactive, data-driven leadership.
Business Outcomes
- $799M in tuition revenue visibility achieved through centralized financial and enrollment tracking across academic terms.
- 9,000+ student demographics tracked in real-time to support targeted diversity, equity, and inclusion (DEI) initiatives.
- 73% of enrollment targets achieved by pinpointing bottlenecks in the admission funnel from application to enrollment.
- Daily data refreshes implemented to eliminate manual Excel dependency and provide current operational visibility.
- Historical trend tracking enabled through dimensional modeling to support long-term academic infrastructure planning.
- Streamlined resource allocation achieved by visualizing student headcount shifts across specialized healthcare colleges.
- Reduced manual intervention significantly via fully automated pipelines, allowing staff to focus on strategic student success gaps.
Specialized Skillsets Sourced
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