• Enterprise Applications

Intelligent Invoice Management for Global Enterprise Finance

Client overview
The client is a large-scale global enterprise managing a massive supply chain and high-volume financial operations. They oversee thousands of daily transactions across international markets, requiring a robust framework for managing diverse vendor relationships and complex financial documentation.

The Challenge

The organization faced significant friction in its Accounts Payable department due to the sheer volume and variety of incoming invoices. With over 200 vendors submitting documents in formats ranging from physical paper and PDFs to EDI files, the manual entry process became a major bottleneck. A team of 15 full-time employees spent 70% of their time on repetitive data entry, leading to a 5-7 day turnaround for invoice posting. This non-automated approach resulted in a 12% error rate, causing payment delays, reconciliation issues, and a complete lack of real-time visibility into the status of financial commitments.

The Prudent Solutions

Prudent deployed an intelligent automation framework using advanced AI and machine learning to centralize invoice collection from emails, scanners, and shared drives. 

The system was configured to recognize over 15 different file types and extract data from semi-structured and unstructured formats with 94% accuracy. 

To ensure financial integrity, our team established automated validation rules for precise amount matching between purchase orders and invoices.

The organization selected Prudent because of our deep expertise in financial process automation and seamless SAP integration. 

Our solution directly connects with SAP FI/MM modules, enabling the automatic posting of validated data while providing stakeholders with real-time status updates.

This replaced a fragmented manual workflow with a cohesive digital environment that handles complex data layouts with minimal human intervention.

Business Outcomes

  • 85% reduction in manual processing time realized by decreasing the per-invoice effort from 15 minutes to just 2 minutes.
  • 90% straight-through processing rate achieved with minimal human intervention across the entire financial cycle.
  • 67% cost reduction in Accounts Payable processing expenses through the deployment of intelligent automation.
  • Near-zero errors recorded in SAP postings, ensuring total financial accuracy and eliminating payment delays.
  • Real-time analytics dashboards launched to provide absolute visibility into invoice status and process health.
  • Strengthened vendor relationships secured through consistent, timely payments and improved communication.

Specialized Skillsets Sourced

Cognitive Document Processing
Machine Learning Integration
Intelligent Process Automation
Automated SAP FI/MM Postings

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